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Evergrene Requirements

The Evergrene Master Association has established policies, procedures, and rules concerning the buying and renting of properties within the community. To make the sales process more manageable, Evergrene has established the guidelines listed below.

Purchasing and Renting Procedure

Evergrene Online General Application is through a company called, Tenant Evaluation, is a secure site where all prospective resident (owners and tenants) fills out all the required credentials. All codes to register on Tenant Evaluation are below. Applications are $200 per person or per married couples with the same last name, paid at the end of the application. All future residents 18 years or older must complete an application. In the event that a current owner of a home in Evergrene purchases another home in Evergrene and has already completed the General Application, then the Association shall not require it to be filled out again and can transfer it to the new home.

Everyone must create their own user account with a username and password for the Tenant Evaluation site, which allows the user the convenience of complete the application at their leisure. The application code for purchasing is 7773 and the application code for leasing is 7772. Those choosing not to fill out the application in one sitting, will receive an email with the link to access it online at any time, giving them the convenience to complete it later. Once the application is completed and signed, the co-applicant will receive a separate email to complete their signatures.

Residents moving into the Evergrene Mansions, the odd and even numbered condos on Evergrene Parkway known as East and West, require an additional application for Lang Property Management. Please contact Crystal Sylvain, Leasing Administrator at Lang Management at [email protected]

All fully completed Association applications and contracts must be presented to Management during regular business hours a minimum of ten (10) business days prior to any sale or rental start date in Evergrene.
Each property may be rented once every calendar year for a minimum term of three (3) months for a single-family home and four (4) months if the property is in the Mansions. No vacation or short-term rentals are permitted within Evergrene.

Requests must be sent by a Title Company or Real Estate Attorney to receive any information regarding the assessment status. The estoppel request should be made at least 20 calendar days prior to closing and requires ten (10) business days to process. A fee of $299.00 will be collected at the time of closing. Rushed estoppel requests are $418.00 to be collected before the estoppel can be processed. It takes three (3) business days to process a rushed estoppel. If the estoppel fee is delinquent, an additional $179.00 late fee will be added. 

Estoppel requests for the Master Association (for all addresses except for those on Evergrene Parkway), please email [email protected]

Estoppel request for the East and West Condo Association (the odd and even numbers on Evergrene Parkway), please visiting the Lang Management Estoppel Website for more information. Estoppel will be completed within 3 to 10 business days from the time the request form and check are received by Lang Management Company.

As part of the application and approval process, all applicants are required to complete an orientation prior to approval. All prospective new residents must complete the orientation video within ten (10) business days before closing, not including weekends or holidays. A Certificate of Approval required for closings will be issued after this process is completed and once the estoppel for the property has been completed. To receive the Evergrene Orientation Video password, please email [email protected] or call 561-626-1981 ext. 234.

Orientation Video
Each new homeowner is required at closing to contribute to the Capital Reserves of the Association an amount equal to one-quarter of that property’s Annual Assessment. This Capital Contribution is also necessary when there is a change in title to a property. Such Capital Contribution shall be used to establish adequate reserve funds for replacement and/or capital refurbishment of the Common Areas and the Limited Common Areas, Surface Water Management System, and the portions of Lots or Units which the Association is responsible for maintaining. The Capital Contribution is disclosed on the estoppel.
The Closing Agent (realtor, Title Company, or Closing Attorney) must email a copy of the fully executed Warranty Deed and Settlement Statement (HUD Statement) as soon as possible to the attention of Howard Slifkin at [email protected]. If the Closing Agent does not forward these completed documents, the new homeowner will need to bring copies of these documents to the Clubhouse and hand them to the Administration office. These must be received in order to be set up in the system as the new homeowner. Once set up in the Evergrene system, the new homeowners will receive their member number, ID Cards, and be eligible for barcodes. The new owners will then receive an email from our Gate System Database, DwellingLive. This system will enable residents to maintain visitors, contractors, vendors, or deliveries who have access to their home. Until an owner/tenant is activated in the gate system, any moving trucks will not be allowed on the property, and access to the Clubhouse will be denied.
Realtors need to check in at the front desk and present their business cards before giving a tour of the Clubhouse. While touring the Clubhouse, the Realtor, seller, or agent must always accompany the prospective buyers/renters.

Real Estate Signs
All signage in Evergrene for Homes for Sale or Rent must fit the following Evergrene standards per 2.2.12 in our Exterior Appearance Rules and Regulations. All signs must be 13 x 24 PVC, rectangular, with scalloped corners; an example is shown below. The background color must be cream with a maroon border and lettering. Allowed on the sign is the name of the Real Estate Company at the top, "For Sale" or "For Rent" in the middle, and the Real Estate Agent's name and number at the bottom of the sign. An example of the approved sign per our requirements is below. Use of any other type of signage is not permitted. Any signs that do not meet the criteria will be removed and disposed of.

Open Houses
One “Open House” sign may be displayed per property only during the actual hours that an open house is taking place. “Open House” hours are restricted to 12:00 pm – 3:00 pm on Saturday or Sunday only. An “Open House” sign must be placed within 10 feet of the home’s foundation. No temporary signs of any type may be placed at any community entrance or on any portion of the Common Areas.